Run every projectfrom one place

Ventaara is the all-in-one platform for construction teams — budgets, pay applications, RFIs, submittals, field reports, and an AI assistant that handles the busywork. Built for owner's reps, GCs, developers, and even homeowners.

🔒 Your data is yours. It is never used to train AI or large language models.

One login. Your whole stack.

Procore, RealPage, CompanyCam, Box, Dropbox & Yardi — in one platform

Construction and property teams pay for six tools and six logins that don't talk to each other. Ventaara is all of it, in one place.

Procore

Construction management

RealPage

Property management

Yardi

Leasing & accounting

CompanyCam

Jobsite photos

Box

Document storage

Dropbox

File sharing

V

Ventaara

Everything, one login

✓ Projects, budgets & field ✓ Properties, units & leases ✓ Photos & document vault ✓ AI assistant built in

🧰

One login, not six

Replace your entire construction and property stack. One bill, one source of truth across the whole lifecycle — no copy-pasting between tools that were never built to connect.

🍱

Priced like a team lunch

We earn on usage — AI and storage — not by charging per seat. So the platform itself costs a fraction of what you pay for any single tool it replaces.

🧩

Built around you

Spin up your own modules, tables and workflows with the no-code builder — the customization the big platforms gate behind enterprise tiers or simply don't offer.

Trusted by builders, owners, and developers

RiversideSummit BuildAtlas Dev KeystoneMeridian

Your Organizations

V

Van
tara

T

Tara

Home

Projects

Tasks

Time

Docs

Pursuits

Contacts

Vault

Expenses

Reports

Forms

Learn

Help

Builder

Current Project

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Select a project to begin

Overview ▾

Dashboard

People

Project Intelligence ▾

Project Metadata

Pursuit Info

Analytics

Earned Value

Development ▾

Pro-Forma

Cash Flow

Due Diligence

Financial ▾

Budget

Reallocations

Bid Analysis

Contracts

Invoices 0

PCOs

Change Orders

Draw Requests

Pay Applications

My Invoices

Lien Waivers

Field & Design ▾

RFIs 0

Submittals

Field Observations

Drawings

Punch List 0

Photos

Project Mgmt ▾

Schedule

Meetings

Tasks

RACI Matrix

Decisions

Time Cards

Internal Accounting

CapEx

Workflows

Lessons Learned

Turn Tracker

Documents ▾

Documents

Reports

Transmittals

Closeout

Property Management ▾

Custom ▾

Admin

Company-wide settings — changes affect everyone

Current Property

No Property Selected

← All Properties

Bid Analysis

Level bids side by side — scope items down the left, bidders across the top. AI can fill the grid from uploaded proposals.

ANALYSES0

Name	Trade / Scope	Bidders	Items	Low Bid	Status	Created
No analyses yet — create one to start leveling bids

How-To & Help

Workflow walkthroughs and tutorials for using Ventaara.

Learn

Your firm's knowledge base — lessons, plan reviews, resources, and reference material

My Tasks

Tasks across every project you own, belong to, or are assigned.

Open only Assigned to me

Workflows

Customizable checklists — and let AI run the repetitive jobs (task reports, lien-waiver tracking, status memos).

WORKFLOWS0

Select or create a workflow

Good morning

All Projects

Every project for your company

Total Projects

0

Active

0

Total Value

—

Live Data

No projects yet

Project Dashboard

Overview of project status and activity

Total Budget

—

Spent to Date

—

Pending Invoices

—

Open Actions

—

Open RFIs

—

Schedule

—

My Invoices

Invoices on file for your company on this project.

Invoice #	Vendor	Date	Due	Amount	Status
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Invoices

Review and approve vendor invoices

Pending Review

0

Approved

0

Rejected

0

Total Approved

$0

INVOICES 0

Invoice #	Vendor	Contract	Budget Line	Draw	Date	Amount	Status
No invoices yet

Select an invoice

Click a row to view details

INVOICE REVIEWS0

Date	Invoice / Contract	Period	Recommendation	Flags	Status
No saved reviews yet

Budget

Owner's Project Budget — live cost tracking

Upload a budget PDF/image (AI), a CSV (instant), or paste the numbers as text (AI). You'll review the line items — code, description, amount, category — before anything is added.

📄 Upload PDF / Image ↓ CSV template or paste below ↓

Original Budget

$0

Current Budget

$0

% Contracted

0%

$0 contracted

Billed to Date

$0

Balance to Finish

$0

% Billed

0%

CSV Upload

Uncontracted only

Go to: · · ·

LINE ITEMS 0

Original Budget: ⬆ Upload

Line Item			Budget & $/SF				Contracts				Billed				Notes
Code	Cat.	Item	Orig Budget +	Realloc +	Curr Budget	$/SF	Contracts +	COs +	PCOs +	Committed	Prev Billed	Billed to Date	Balance	%	Comments
No budget line items yet.

Pro-Forma

Institutional development & investment model — multifamily, industrial, office, IOS & self-storage

Cash Flow

Planned spend by month with S-curve and actual comparison

Cash Flow S-Curve

Planned (Monthly) Cumulative Actual

PLANNED CASH FLOW 0

Project Start: End:

Set project start and end months above to begin

Earned Value

Schedule & cost performance tracking

% Complete:

BAC

$0

SPI

--

Schedule Perf.

CPI

--

Cost Perf.

EAC

--

Est. at Completion

VAC

--

Variance

% Complete

0%

PV (Planned Value) EV (Earned Value) AC (Actual Cost)

PROGRESS CURVE (% — LOGGED HISTORY) 0

Date	Planned %	Earned %	Actual % (cost)	Budget

EARNED VALUE TABLE 0 months

Month	PV%	EV%	AC%	PV ($)	EV ($)	AC ($)	SPI	CPI	EAC ($)	VAC ($)	Source
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Budget Reallocations

Track budget transfers between line items

REALLOCATIONS 0

Date	From	To	Amount	Description
No reallocations yet

Select a reallocation

Click a row to view details

Contracts

Manage contracts, compliance documents, and vendor agreements

Total Contracts

0

Total Value

$0

% Contracted

—

Fully Executed

0

CONTRACTS 0

#	Vendor	Contract Name	Type	Status	Budget Line	Original Value	Change Orders	Current Value	Retainage	Missing Docs	Notes
No contracts yet

Select a contract

Click a row to view details

CONTRACT REVIEWS0

Date	Contract	Assessment	Risk	Flags
No saved reviews yet

Change Orders

Track approved changes to contract value

Pending

0

Approved Value

$0

Rejected

0

CHANGE ORDERS0

CO #	Name	Contract	Budget Line	Date	Amount	Status
No change orders yet

Select a change order

Draw Requests

Create and manage pay applications

Total Draws

0

Total Approved

$0

Open Draws

0

DRAWS0

#	Name	Period	Total	Status	Ready
No draws yet

Select a draw

Click a row to view invoices and actions

Lien Waivers

Lien waiver collection log — manual + auto-logged from pay-app reviews

RFIs

Requests for information

Total

0

Open

0

In Review

0

Answered

0

Overdue

0

RFI LOG 0

#	Subject	Status	Stage	Ball In Court	Due Date	Cost	Schedule
No RFIs yet

Select an RFI

Proposed Change Orders

Track potential changes and responsibility log

RESPONSIBILITY SUMMARY

Responsibility	Count	Amount	% of Total
No PCOs yet

PCO LOG0

PCO #	Description	Contract	Responsibility	Amount	Status
No PCOs yet

Select a PCO

Submittals

Shop drawings, product data, and samples

Total

0

Pending

0

Approved

0

Revise & Resubmit

0

Overdue

0

SUBMITTAL LOG 0

#	Rev	Title	Spec Section	Type	Status	Responsible Contractor	Final Due	Date Needed	Received From
No submittals yet

Select a submittal

Field Observations

Site visit reports, monitoring, punch walks

Total Reports

0

Open Punch Items

0

Drafts

0

REPORTS 0

#	Title	Type	Date	Author / Consultant	Status
No field reports yet

Select a report

Click a row to preview

Schedule

Tip: ⇥ / ⇤ on a row nests it under (or out from) the task above — nest as deep as you need; ▾/▸ collapses. Check rows for bulk % / status / vendor / delete.

WBS

Task

Start

End

Dur

%

Not Started

In Progress

Complete

Delayed/Critical

Baseline

◆Milestone

Meetings

Agendas, minutes, and tasks

MEETINGS 0

#	Title	Date	Location	Status
No meetings yet

Tasks

ACTIONS 0

	Title	Priority	Status	Due Date	Assignees	Project
No tasks yet

Documents

Plans, specs, permits, reports, and project files

Closeout docs only

DOCUMENTS 0

Name	Category	Author	Doc Date	Version	Closeout

Select a document

Reports

Click a template to produce a report for this project — it pulls live data, opens the builder, then you export or log it to Transmittals.

Closeout

General closeout documents and subcontractor tracker

Closeout Lead

Status

Closeout Package

Date Pkg Sent to Client

Closeout Folder Link

Notes

General Closeout Documents

Documents Flagged for Closeout

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Closeout Tracker

Project Metadata

Project specs, classification, and data

Profile Completeness 0%

AI Fill Describe the project in plain language — AI will fill in the fields

Building / Physical Data

Building SF

Land SF

Building Width (ft)

Building Length (ft)

Building Height (ft)

Number of Stories

Number of Buildings

Number of Units

Parking Spaces

Building Dimensions (description)

Project Costs

Total Project Cost ($)

Construction Cost ($)

Cost Type

Estimate Budget Contract Actual

Total Cost / SF

—

Construction / SF

—

Cost / Schedule Savings

Project Details

Project Description

Project Awards

Project Website

LEED Certification

Client Quote

Recommendation Letters / Notes

Exclude from Totals Exclude from Marketing NDA Agreement

Project Type

Building Type

Special Features

Services Performed

Pursuit Info

Lead tracking for this project

Contact

Pursuit Contact

Phone

Email

Company

Pipeline

Stage

Priority

Est. Fee

Probability %

Source

External Source

External Source Person

Internal Source

Proposal

Proposal Type

Date Received

Proposal Due

Next Follow Up

Description

Pursuit Description

Proposal Container / Deliverable

General Notes

Interaction Log

Proposal Templates

Capex

Capital mini-projects on this building — allocation, committed, spent

Loading…

Analytics

Metric cards tied to this project's live data

✨

Controls

Pay app review · Stored material · Lien waivers

· · ·

Coming soon

Pay app review · Stored material · Lien waivers

Photos

Site photos organized by date

Upload Photos

0 photos

RACI Matrix

Responsible · Accountable · Consulted · Informed

Click a cell to cycle R → A → C → I → blank. R Responsible · A Accountable · C Consulted · I Informed. Rows are default activities — rename or delete (×) any that don't apply.

Decisions

Log key project decisions with context and rationale

Time Cards

Internal hours logged to this project — labor cost & profitability

My Timesheets

Log your hours by project and submit each week for approval.

Internal Accounting

Firm P&L for this project — fee revenue vs. labor & expense cost

Books

Firm-wide financials — P&L, forecast, backlog, receivables & payroll.

Marketing & Proposals

Build branded pursuit proposals from your firm profile, portfolio & boilerplate.

Documents

Company folders & every project's documents, together.

Lessons Learned

Capture insights to improve future projects

Total

0

High Impact

0

Categories

0

Published

0

LESSONS LEARNED 0

Title	Phase	Category	Impact	Status	Date
No lessons logged yet

Select a lesson

Transmittals

Reports, draw packages, and documents sent to clients

TRANSMITTALS 0

Title	Type	Recipients	Sent Date	Status	Ready

Select a transmittal

People

Project contacts and distribution lists

CONTACTS 0

	Name	Company	Role	Email	Phone
No contacts yet

Select a contact

DISTRIBUTION LISTS 0

No lists yet

Contacts

🔍

CONTACTS 0

Name	Role	Company	Location	Mobile	Office	Email	Tags

Select a contact

Pursuits

Business development pipeline

Active

0

In Proposal

0

Awarded

0

Pipeline Value

$0

Win Rate

0%

Select a pursuit

Vault

Secure credential storage. Enter your account password to continue. The vault auto-locks after a period of inactivity; an admin controls who has access in Vault Settings.

Expenses

Expense reports and reimbursements

How it flows: create a report & allocate it to a project → Submit → Approve. Approved reports become reimbursables you can add to a client invoice from the Billing rail, and you separately Reimburse the person. A 📄 Invoiced tag shows once a report has been billed to a client.

Total Reports

0

Pending Approval

0

Total Amount

$0

Unreimbursed

$0

EXPENSE REPORTS 0

#	Title	Period	Projects	Amount	Status
No expense reports yet

Select a report

Click a row to view details

Report Info

Project Allocation

Expenses

Date	Category	Description	Vendor	Miles	Amount	Payment	Billable	Rcpt	Reimb.

Reports

Run a report for a project or a client portfolio, schedule recurring reports, and track what's been sent.

Build a report to send to a client. Pick what to include and export a branded PDF.

📊

Portfolio / Client Report

One client, many projects — the highlights of each (summary, budget, schedule, open items, photos…) in a single PDF.

📄

Single-Project Report

Pick a project, then click one of its pinned templates (or start blank) to build a branded PDF — with AI narrative drafting and a live preview.

Author and pin report templates in the Builder rail → they show as click-to-run cards on each project's Reports page.

Form Filler

Upload a PDF form (owner pay-app, lien waiver, any template), let AI help fill the fields, and export the completed PDF.

Knowledge Base

Lessons learned and template library

No entries yet

Turn Tracker

Unit renovation tracking and walk sheets

Total Units

0

Complete

0

In Progress

0

Behind Schedule

0

Avg Days/Unit

—

Longest Open

—

Building	Unit #	Floor Plan	Status	Desired Start	Pre-Walk	Start Date	Sched. End	Actual End	Make-Ready	Move-In	Walks	Days

Billing

AR invoices to owners and clients

Set up each project for billing here: open Set Up Fee Contract to enter the client, billing address, and fee terms (monthly, % of construction, milestones…). Once a contract is marked ready, the project flows into the Billing Queue.

T

Tara

Ventaara AI — Ask anything about your projects

Module Marketplace

Add, remove, and build custom modules for your workspace

Your Active Modules

Drawings

Drawing set management and punch pin viewer

Punch List

Deficiencies, approvals, and resolution tracking

Open

0

In Review

0

Approved

0

Total

0

Critical

0

PUNCH ITEMS0

#	Description	Location	Discipline	Assigned	Priority	Status

Select a punch item

Builder

Create your own modules and report templates, then publish to your company.

Properties

Your real estate portfolio — properties, units, leases, and residents.